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Accounts Receivable

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Overview

 

The Accounts Receivable module allows you to enter, change, or print your customer information.  To use Accounts Receivable programs, you must already have necessary default information entered into SY-A, Enter/Change Comp Info including your checking accounts and your company name (for printing).  You will also need the terms information that you entered into SY-B, Enter/Change Terms Info.  For a complete list of what needs to be set up before using Accounts Receivable, see Getting Started.

 

In Accounts Receivable you can set up all of your customer information so that it is available when creating sales orders and invoices.  You can use your customer codes in this module to find out which of your customer invoices are overdue, record customer payments, and print statements for your customers.  You can also print your customer information out as a simple list of names and codes, a list with addresses and telephone contacts (on paper or Rolodex cards), or an extended list of customer sales information. 

 

For state taxes owed, you can now have collecting authorities designated, you can print sales tax reports in statement form, and you can transfer the outstanding sales tax amounts to Accounts Payable for payment.  In addition, Advanced Accounting's full integration makes all of this information available throughout the system, so the customer data you enter here can be called up instantly in other modules.

 

The Accounts Receivable module contains the program options listed below.  Immediately following that is an overview of the program operations.  Finally, you will see a detailed explanation of each program, describing how to use each one.

 

A -        Enter/Change Customers

B -        Enter/Change Vouchers

C -        Record Payments

D -        Charge Interest on Inv

E -        Print Statements

F -        Print Aging

G -        Print Cust Code & Name

H -        Print Cust General Info

I -        Print Cust Sales Info

J -        Print Cust Mail Labels

K -        Print Cust Rolodex

L -        Sales Tax Maintenance

 

 

       A - Enter/Change Customers

Enters new customers or changes information about current ones.  You can also use this program to delete a customer, unless that customer has outstanding invoice or credit amounts.  The terms information entered here will be used as a default in AR-B, Enter/Change Vouchers and SO-A, Enter/Change Sales Orders.

 

       B - Enter/Change Vouchers

Enters vouchers or Credit Memos directly to the Accounts Receivable subsidiary account without creating an invoice or affecting inventory.  This can be used for non-inventory sales, adjusting entries to a customer account, or for initial setup of the A/R records (see Getting Started).  You may change a transaction entered here until you record a payment on the invoice.  The voucher may be distributed over a maximum of 10 different G/L accounts.

 

       C - Record Payments

Records payments made by your customers.  You may enter prepayments, partial payments, over payments, payments in full, and apply outstanding credits.  This program can automatically apply the payment to outstanding invoices, starting with the oldest, or you can pick individual invoices to apply payment. 

 

       D - Charge Interest on Inv

Adds an interest invoice to customers who have overdue invoices.  The only customers charged are those who have Charge Interest? set to Y in the Customer files (see AR-A, Enter/Change Customers). 

 

       E - Print Statements

Prints the customer's outstanding invoice information on statement forms.  You may specify a range of customer codes for printing, and you have the option of summarizing earlier transactions into a balance forward.

 

       F - Print Aging

Three different aging reports are available.  The first is a single-customer overview for a quick scan of one account.  The second is the standard aging by customer giving totals for current, 30, 60, 90 and 120 days (or for periods you define).  The third is a very useful listing of open invoices grouped by type of payment terms.

 

       G - Print Cust Code & Name

Prints a listing of customer codes and names.  You may limit the report by entering a range of customer codes.

 

       H - Print Cust General Info

Prints the customer general information including address, contact, and telephone number.  You may limit the report by entering a range of customer codes.

 

       I - Print Cust Sales Info

Prints customer sales information in a spreadsheet fashion for an entire year by month.  You are able to limit the report by year, from/through customer code, from/through customer class, for sales over a certain amount, by salesperson assigned and by state code.  You can also choose whether to print gross or net sales.

 

       J - Print Cust Mail Labels

Prints mailing labels.  Labels can be printed for a range of customer or zip codes and can be printed in zip code order.

 

       K - Print Cust Rolodex

This program will print general customer information on Rolodex cards.  Using this program, you may choose to print all customers, limit by customer code, or print only new customers not yet printed.

 

       L - Sales Tax Maintenance

Allows you to create specific authorities for sales tax collection.  Each authority can be composed of up to 3 distinct sub-authorities.  For example, sales into a given city might be taxed at the state, county, and city levels.  The program will keep track of sales, taxes, etc. for each sub-authority.  Each sub-authority can have its own tax rate, vendor and posting account.  The total of the sub-authority tax rates is the total tax rate for the locality.

 

       M - Unpaid Invoices Report

This program will print a list of each of the outstanding (unpaid) invoices for a customer. 

 

       N - Unpaid Vouchers Report

This program will print a list of each of the outstanding (unpaid) vouchers for a customer.

 

 


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