The Purchase Order module allows you to enter, edit, delete or review your purchase orders. You can record receipt of goods on P/O, keep track of partial receipts, delete an invalid P/O, and invoice the received portion of an order separately. You can print your P/O's onto pre printed forms, or print them formatted and titled onto blank paper. You can print a listing of open P/O's in order to track the orders you have coming in.
In addition, the Purchase Order module can keep a complete history of all received purchase orders for your convenience. These history P/O's are the same as the P/O entry screen, with all entries labeled. You can display individual P/O's on the screen, print within a specified range, or purge your P/O history to make room for more entries. For more information on maintaining a history file, see Appendix D, Important Times.
Before using the Purchase Order module, you need to set up your vendors in AP-A, Enter/Change Vendors and create your inventory items (IC-A, Enter/Change Inventory). Set up your A/P and P/O default settings in SY-A-C, Enter/Change A/P P/O Defaults.
The Purchase Order module contains the program options listed below. Immediately following that is an overview of the program operations. Finally, you will see a detailed explanation of each program, describing exactly how to use each one.
A - Enter Purchase Orders
B - Print P/O's on Forms
C - Print Open P/O List
D - Receive P/O's
E - Display P/O History
F - Purge P/O History
Enter a P/O, change those entered previously, or enter P/O returns. You can change a P/O even if it has already been partially received using PO-D, Receive Purchase Orders. The print option within this program prints a facsimile of the P/O.
Prints the information entered in PO-A, Enter/Change Purchase Orders and prints it on P/O forms, or on blank paper. The program will print the P/O's as many times as necessary. You may choose a range of P/O's to print or to print all P/O's not yet printed.
Prints a listing of P/O's that have not yet been received. This report can be limited and sorted by vendor code, product code, or P/O number.
Records receipt of items on P/O's. You can record the entire P/O received as entered, record partial receipts, record vendor invoices for received goods, and close a P/O. Inventory on backorder on any sales order can be invoiced and shipped only after being received in this program.
Displays a posted P/O on the screen, or gives you the option of printing a listing of P/O history information, in the form of a succession of P/O entry screens with entry fields labeled.
Deletes all records in the P/O history file, and displays the P/O information (P/O number, amount, etc.) as they are purged.
Reprint a P/O that has been printed previously.