Navigation:  Accounts Payable >

AP-G - Print Aging

Print this Topic Previous pageReturn to chapter overviewNext page

 

Purpose of Program

 

Use this program to print invoices and aging for one vendor or for a list of vendors, with flexible presentation options.

 

This program is designed to produce four different types of reports:

 

  · A single vendor inquiry for a quick review of one vendor's invoice aging.

 

  · A transaction listing of individual invoices, oldest first, giving invoice date, number, vendor code and name, invoice description, amount remaining, terms type, and age in days.  You may print this for all invoices or for open invoices only.

 

  · An aging report listing either totals only, open invoices, or both open and paid invoices.  The amounts are listed in columns by age, using either the default values from SY-A-C, Enter/Change A/P P/O Defaults or from values entered in this program.

 

  · An listing of outstanding balances for each vendor as of a certain date.

 

When you adjust the aging periods in this program for your printout, it does not affect the default settings in Enter/Change A/P P/O Defaults.  A sample report has been provided for you in Appendix F.

 

General Program Operation

 

When you choose this program from the main menu, the screen above is displayed.  Enter a single Vendor Code in the Single Vendor Inquiry field if you want to see a listing for a single vendor of open and paid invoices by date, number, description, amount remaining, and days owed.  Otherwise, press ENTER to reach the fields for a Multi-Vendor report.

 

When you specify a Multi-Vendor Report, the first thing you need to choose is the type of report: A/P Aging, A/P Listing or As of Date.

 

The A/P Aging Report

The aging report lists each vendor's invoice information in columns by the default aging periods, or you can change those aging periods in this program.

 

Enter the range of vendor codes you want to print.  If you do not enter limits, the program will print information for all vendors.

 

Next enter what you want the report to include.  The Aging report lets you choose from the following levels of detail.

 

  ·        Vendor Totals report

 

  ·        Open Item Detail report

 

  ·        Open and Paid Item Detail report

 

If you choose to change the aging periods, it is advisable to leave the Period 1 box at zero days, as any invoices younger than the Period 1 entry would not be included in the aging.  Otherwise, you may customize the aging to your own needs. 

 

Printing will take place after the last field is filled.  After the printing is complete, the program returns you to the main menu.

 

The A/P Listing Report

The A/P Listing gives other invoice information, such as invoice description, along with the age in days.

 

Enter the range of vendor codes you want to print.  If you do not enter limits, the program will print information for all vendors.

 

The A/P Listing report menu omits the Vendor Totals report, offering you only the Open Item Detail and Open and Paid Item Detail reports.  This is because the A/P Listing is by definition a detail report.

 

If you are printing an A/P Listing report, you get to choose which terms types to include.  The menu you choose from contains the terms types entered in SY-B, Enter/Chg Terms Info with a default entry of All Types.

 

The As of Date Report

This report will give a single line total for each vendor with the amount outstanding as of the date entered.  This will allow you to reconstruct the total payables as of that date.  You can limit the report for a group of vendors and specify the as of date.  The report prints the vendor code, name and total amount outstanding for that vendor as of the date entered.  It also prints a total of all amounts printed.

 

If you delete Paid Payables and Vouchers using the SY-N, Purge Old A/R & A/P Records, beyond the date you are trying to reconstruct you will be unsuccessful in your aging effort.  Make sure you always have all As of Date agings you need before using SY-N.

 

Printing will take place after the last field is filled.  After the printing is complete, the program returns you to the main menu.

 


Page url: http://www.cassoftware.com.com/adv7docs/index.html?g_printaging.htm