Purchase Order Overview

The Purchase Order module allows you to enter, change, delete or review your purchase orders. You can record receipt of goods on P/O, keep track or partial receipts, delete and invalid P/O, and invoice the received portion of an order separately. You can print your P/Os onto preprinted forms, or print them formatted and titled on blank paper. You can print a listing of open P/Os in order to track the orders you have coming in.
In addition, the Purchase Order module keeps a complete history of all posted purchase orders for your convenience. These history P/Os are the same as the P/O entry screen, with all entries labeled. You can display individual P/Os on the screen, print within a specified range, or purge your P/O history to make room for more entries.
The Purchase order module contains the program options listed below. Immediately following is an overview of the program operations.

A- Enter/Chg Purchase orders
B- Print P/Os on Forms
C- Print Open P/O List
D- Receive P/Os
E- Display P/O History
F- Purge P/O History

A- Enter/Chg Purchase Orders
Enter a P/O, change those entered previously, or enter P/O returns. You will be able to change a P/O line item only if it hasnt been received yet using Receive Purchase orders (AP-D), or if the P/O has not been closed. The print options within this program prints a facsimile of the P/O.
B- Print P/Os on Forms
Prints the information entered in PO-A and prints it on P/O forms, or on blank paper. The program will print the P/Os as many times as necessary. You may choose a range of P/Os to print or print all P/Os not yet printed.
C- Print Open P/O List
Prints a listing of P/Os that have not yet been received. This report can be limited and sorted by vendor code, product code, or P/O number.
D- Receive P/Os
Records receipt of items on P/Os. You can record the entire P/O received as entered, record partial receipts, record vendor invoices for received goods, and close a P/O. Inventory on backorder on any sales order can be invoiced and shipped only after being received in this program.
E- Display P/O History
Displays a posted P/O on the screen, or gives you the option of printing a listing of P/O history information, in the form of a succession of P/O entry screens with entry fields labeled.
F- Purge P/O History
Deletes all records in the P/O history file, and displays the P/O information (P/O number, amount, etc.) as they are purged.

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1-800-358-4222

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