The General Ledger module
allows you to keep track of your overall accounting operations.
In this module, you can print your journals and detailed trail balance,
print a balance sheet, income statement or cash flow statement,
enter or post adjusting entries, reconcile your check register to
a bank statement, and perform your monthly and yearly closing routines.The
General Ledger module contains the program options listed below,
followed by and overview of the program operations.
A- View/Chg Chart of Accounts
B- Enter/Chg/Print G/J Entries
C- Post G/J Transactions
D- Print Journals
E- Print Detailed Trial Balance
F- Enter Financial Statements
G- Print Financial Statements
H- Print G/L Code & Description
I- Print Check Register
K- Reconcile Check Account
L- Month End Routines
M- Year End Routines
N- Transfer Bank Account Funds
O- Enter Recurring G/J Trans
P- Generate Recurring G/J Trans
Q- Format Custom Statements
R- Print Custom Statements
View/Chg G/L Chart of Accounts
your Chart of Accounts or changes the budget for an account that
already exists. You cannot create, change, or delete accounts using
this program. Use Enter/Change G/L Accounts (SY-E) to create, change
Makes entries to the General Journal. G/J Entries are generally
made for special occurrences that do not fit within the structure
of Accounts Receivable, Accounts Payable, and Payroll entries (i.e.,
entering depreciation expense for the month). You may make up to
250 entries in a single transaction, and enter as many transactions
as necessary. You may change a transaction until it is posted. You
must also use this program to print any or all journal transactions
that have not yet been posted. Dont forget to use Post G/J /Transactions
(GL-C) to post entries made in this program.
C- Post G/J Transactions
Posts the entries made in GL-B to the General Ledger.
D- Print Journals
Prints your various posting journals. Journal reports are a vital
part of the accounting process. The journals may be reprinted as
many times as desired until you run Month End Routines (GL-L). Below
is a list of the available journals and the transactions they record:
General G/J entries that have been posted by GL-C.
Cash Receipts C/R type entries posted by GL-C: cash transactions
from invoice posting in AR-D; and receipt of payments from AR-F.
Cash Disbursements A/P check/cash transactions and cash disbursement
type transactions from GL-C.
Credit Sales All non-cash transactions from invoicing.
Credit Purchases All non-cash transactions from A/P, including sales
tax and payroll tax transfers to A/P.
Other Inventory value or quantity changes and bank account funds
E- Print Detailed
This program is similar to Print Journals (GL-D). This program prints
the transaction information in G/L Account Code order. You can specify
a range of posting dates, G/L Account Codes, G/L Department Codes,
or any combination.
F- Enter Financial
Enters or changes the G/L Accounts and Departments printed using
Print Financial Statements (GL-G). You are offered a choice of three
different types of statements: Income Statement (Profit and Loss),
Balance Sheet, and Statement of Changes in financial Position (Cash
G- Print Financial
Prints the financial statements according to the information entered
in GL-F. You can specify which statement to print and on each statement,
up to 4 different choices form a menu of amount categories and months.
You can also specify a range of G/L Departments to include, and
whether or not to print the detail, account codes, and percentage
of the totals for each department.
If you are using multiple companies and you have used Consolidate
Financials (SY-H), to create a consolidated Chart of Accounts, you
are offered the option of printing a statement from those combined
H- Print G/L
Code & Description
Prints a listing of the General Ledger Account Codes and Descriptions.
You can enter a range of account numbers and department codes to
I- Print G/L
Chart of Accounts
Prints a complete listing of the General Ledger Chart of Accounts
and Amounts. You can enter a range of account numbers and department
codes to print and choose from a menu of amounts to be printed.
J- Print Check Register
Prints all entries to the check register within specified dates.
You can enter a range of dates to limit the printout, and choose
the checking account from which to print. Use this report to compare
your check register to the monthly bank statement.
Reconciles the check register to the banks statement
L- Month End
Clears the monthly amounts in Accounts Receivable, Accounts Payable,
and Inventory. It will also delete posted General Journal entries,
invoiced orders, and received purchase orders. You may also choose
to clear the Detailed Trial Balance file. This should be cleared
at least once a year. You will also be asked whether or not this
is the end of a quarter. If you answer yes to this question, the
quarterly payroll amounts will be cleared. Make sure you have printed
all necessary reports, and have backed up your data files, before
running this program.
M- Year End Routines
This program will clear the yearly amounts in all files with year-to-date
fields. In the General Ledger, the amounts will be moved to the
previous years column. You should run Month End Routines (GL-K)
before running this program. Make sure you have printed all necessary
reports, and have backed up your data files, before running this
N- Transfer Bank
This program allows you to record the transfer of funds from one
checking account to another. Withdrawal and deposit records are
created in the check register, and transactions are posted to the
General Ledger and General Journal.
O- Enter Recurring
Allows initial entry of template for any periodic General Journal
transaction, such as bank fees, or a monthly depreciation adjustment,
for posting by GL-P.
P- Generate Recurring
Generates the currently due recurring G/J transactions from the
template information entered in GL-O. This program allows you to
generate and post the transaction without printing, or to place
the transaction in with the other G/J entries for printing
(GL-B) and posting (GL-C).
Q- Format Custom
This program allows you to set up specialized financial statements
covering any part of your business. You can create custom report
titles, specify an unlimited number of subcategories and headers
within an account listing, and set up amounts and totals in separate
R- Print Custom
Allows printing of any of the financial statements set up in GL-Q.
This program operates similarly to Print Financial Statements (GL-G).
Any Questions Please contact us at Computer Accounting