Accounts Recieveable Overview

The Accounts Receivable module allows you to enter, change, or print your sales and customer information. You can record all of your invoices and customer records. You can find out which of your customer invoices are overdue, record customer payments, and print statements for your customers. You can also print your customer information out as a simple list of names and codes, a list with addresses and telephone contacts (on paper or Rolodex cards), or an extended list of customers and sales information. In addition, CAS Accounting & IIIs full integration makes this information available throughout the system, so the customer data you enter here can be called up instantly in other modules. The Accounts Receivable module contains the program options listed below. Immediately following is an overview of the program operations.

A- Enter/Change Customers
B- Enter/Change Vouchers
C- Record Payments
D- Charge Interest on Inv
E- Print Statements
F- Print Aging
G- Print Cust Code & Name
H- Print Cust General Info
I- Print Cust Sales Info
J- Print Cust Mail Labels
K- Print Cust Rolodex
L- Enter Tax Authorities
M- Print Tax Authorities
N- Transfer Tax Owing
O- Customer Refund

A- Enter/Change Customers
Enters new customers or changes information about current ones. You can also use this program to delete a customer, unless that customer has outstanding invoice or credit amounts. The Terms information entered here will be used as a default in Enter/Change Vouchers (AR-B) and Enter/Change Sales Orders (SO-A). Also in (INV-A) Enter Change invoices in Accounting.

B- Enter/Change Vouchers
Enters vouchers or manual checks directly to the Accounts Receivable G/L account without creating an invoice or affecting inventory. This can be used for non-inventory sales, adjusting entries to a customer account, or for initial set up of the A/R records. You may change a transaction entered here until the invoice is paid, totally or partially. The voucher may be distributed over a maximum of 10 different G/L accounts.

C- Record Payments
Records payments made by your customers. You may enter prepayments, partial payments, overpayments and payments in full, and apply outstanding credits. This program can automatically apply the payment to the outstanding invoices, starting with the oldest, or you can pick individual invoices. You are allowed to choose at the end whether you want to save or edit your choices.

D- Charge Interest on Inv
Adds an interest invoice to customers who have overdue invoices. The customers charged are those who have Charge Interest? set to Y in their customer record.

E- Print Statements
Prints the customers outstanding invoice information on statements forms. You may specify a range of customer codes for printing, and you have the option of summarizing transactions into a balance forward.

F- Print Aging
Print three different aging reports. The first is a single-customer overview for a quick scan of one account. The second is the standard aging by customer giving totals for current, 30, 60, 90, and 120 days (or for periods you define). The third is a very useful listing of open invoices grouped by type of invoice. For each invoice, Print Aging prints the invoice number, date, customer code, name, invoice description, amount remaining, terms type, and age in days. The oldest invoices are printed first and you may choose to limit the report by entering a range of terms types, customer codes, or both.

G- Print Cust Code & Name
Prints a listing of customer codes and names. You may limit the report be entering a range of customer codes. H- Print Cust General InfoPrints the customer general information including address, contact, and telephone number. You may limit the report by entering a range of customer codes.

I- Print Cust Sales Info
Prints the customer sales information including monthly, year-to-date, and last year comparisons for: Units Sold; Gross Sales; Cost of Goods Sold (COGS); and Net Sales. You may limit the report by entering a range of customer codes. by state basis, giving you the flexibility to operate in multiple states and still keep your sales tax liabilities in order.

M- Print Tax Authorities
Prints a listing of your state tax liability from AR-L, allowing you to limit the report by state or locality, and allowing you to break down the report into monthly totals.

N- Transfer Taxes Owing
This program transfers Accounts Receivable state sales taxes owed to Accounts Payable, creating A/P line items which can be chosen for payment.CAS & III Invoice Module and Sales order module. O- Customer RefundUse this program to make customer refunds to the accounts payable module. Invoice Module ( Only) A- Enter/Chg Invoices B- Print Invoices on Forms C- Print Shipping Labels D- Enter Recurring Invoice E- Generate Recurring Invoices F- Return Invoice Invoice OverviewThe Invoice module allows you to enter, change, or print your sales. To use Invoice programs, you must already have necessary default information entered into Enter/Change Comp Info (SY-A), including your checking accounts, Invoicing defaults, and your company name (for printing). You will also need the terms information entered into Enter/Change Terms Info (SY-B).

For a complete list of what needs to be set up before using Invoice, see Getting Started, chapter 2 l of the on line help system. In Invoice you may record all of your invoices. The Invoice Menu shown below is displayed by selecting R from the choose menu. Immediately following that is an overview of the program operations. Finally, you will see a detailed explanation of each program, describing exactly how to use each one.

A- Enter/Change Invoices
Enters new invoices or changes those previously entered. You may change an invoice until it is posted by Print Invoices on Forms. The print routine within this program prints a copy of the invoice that can be used as a packing slip or point of sale slip. However, the invoice will not be posted to Invoice until you run AR-B and answer Y when asked if the invoices printed correctly. Use this same program to enter Credit Invoices.

B - Print Invoices on Forms
Prints the information entered in IN-A on invoice forms or to blank paper. To enter the printing defaults, use Enter/Chg A/R Defaults After the invoices are printed, you may accept or reject the printing. If accepted, the invoices will be posted to all appropriate files. You may choose a range of invoices to print, or print all invoices not yet printed.

C - Print Shipping Labels
Prints shipping labels from information entered in IN-A. You may specify a range of invoice numbers to print, and you may choose how many labels to print for each invoice

D- Recurring Invoice Entry
Allows you to enter a template for identical periodic transactions such as a contract for routine customer service or maintenance. You can enter these items as a recurring invoice, then you simply generate and post invoices periodically. If the transaction changes, the recurring invoice can be edited and retained. A recurring invoice can only be entered for non-inventory items.

E- Generate Recurring Invoice
Generates the current periodic transaction from the recurring invoice template entered in (INV-D.)

F- Return Invoice
Use this program to return an invoice to an open state this will reverse all posting and give a full audit trail of the return in the general ledger.

G- Print Shipping List
Use this program to print a picklist or shipping list.

Any Questions Please contact us at Computer Accounting Solutions
1-800-358-4222