Accounts Payable Overview

The Accounts Payable module allows you to enter, change, or print your vendor and purchase information. You can record all of your purchase orders and vendor records. You can find out which of your invoices are overdue, choose the ones you want to pay, and print the checks to pay them. You can also print your vendor information out as a simple list of names and codes, a list with address and telephone contacts (on paper or Rolodex cards), or an extended list of vendor and purchase information. In addition, CAS Accounting & III makes this information available throughout the program, so the vendor data you enter here can be called up instantly in another module.

The accounts Payable module contains the program options listed below. Immediately following that is an overview of the program operations.
A- Enter/Change Vendors
B- Enter/Change Vouchers
C- Print Inv Due by Date
D- Pick Vouch/Inv to Pay
E- Print Pro-forma Check Register
F- Print Checks G- Print Aging
H- Print Vendor Code and Name
I- Print Vendor General Info
J- Print Vendor Purch Info
K- Print Vendor Mail Labels
L- Print Vendor Rolodex
M- Enter Recurring Vouch
N- Generate Recurring Vouch
O- Void A/P Check
P- Print A/P Payment History
Q- Purge A/P Payment History

A- Enter/Change Vendors
Enters new vendors or changes information about current ones. You can also use this program to delete a vendor, unless that vendor has outstanding invoice or credit amounts. The terms information entered here will be used as a default in Enter/Change Vouchers (AP-B) and Enter/Change P/Os (PO-A).

B- Enter/Change Vouchers
Enter vouchers (used for non-inventory charges, manual checks, or account adjustments) directly to the Accounts Payable G/L account without creating a P/O or affecting inventory. You may also use this program for all purchases if you dont use the Enter/Change P/Os (PO-A). You may change a transaction entered here until the invoice is paid, totally or partially. The voucher may be distributed over a maximum of 10 G/L accounts.

C- Print Inv Due by Date
Creates a listing of all invoices due or overdue between two dates that you supply. You also have the option of automatically tagging all printed invoices so that CAS Accounting & III will recognize them as ready to be paid.

D- Pick Vouch/Inv to Pay
Marks for payment the items created in AP-B or Receive Purchase Orders (PO-D). You may either automatically pay all outstanding items or choose which ones are to paid. The items recorded in this program are used in Print Pro-forma Check Register (AP-E) and Print Checks (AP-F).

E- Print Pro-forma Chk Reg
Prints a listing of items to be paid from AP-D and the net effect of these items on the checking account chosen. Items to be paid are listed in vendor code order.

F- Print Checks
Prints checks on check forms to pay the items from AP-D or AP-C. You can reprint the checks if there is a problem. Once accepted the items will be automatically posted to all applicable files and accounts.

G- Print Aging
Print three different aging reports. The first is a single-vendor overview for a quick scan of one account. The second is the standard aging by vendor giving totals for current, 30, 60, 90 and 120 days (or for periods you define). The third is a very useful listing of open invoices grouped by type of invoice. For each invoice, Print Aging prints the invoice number, date, customer code, name, invoice description, amount remaining, terms type, and age in days. The oldest invoices are printed first and you may choose to limit the report by entering a range of terms types, vendor codes, or both.

H- Print Vendor Code & Name
Prints a listing of vendor codes and names. You may limit the report by entering a range of vendor codes.

I- Print Vendor General Info
Prints the vendor general information including address, contact, and telephone number. You may limit the report by entering a range of vendor codes.

J- Print Vendor Purch Info
Prints the vendor purchase information including monthly, year-to-date, and last year comparisons for purchases. You may limit the report by entering a range of vendor codes.

K- Print Vendor Mail Labels
Prints mailing labels. The program can print in zip or vendor code order and may be limited by zip code or by vendor code.

L- Print Vendor Rolodex
Prints general vendor information on Rolodex cards. You may chose to print all vendors, limit by vendor code, or print only new vendors not yet printed.

M- Enter Recurring Vouchers
Allows you to enter vouchers to serve as templates for identical periodic transactions such as rent, utilities, and lease payments. Once the template is created, use AP-N to generate and post the voucher automatically. If the transaction changes, the recurring voucher can be edited with no change in the posting procedure.

N- Generate Recurring Vouchers
Generates and posts invoices from the recurring voucher templates entered in AP-M.

O- Void A/P Checks
Voids Checks that have already been printed and posted in the A/P module. You can print the accompanying A/P Void Register to screen, disk or printer.

P- Print A/P Payment History
Prints a listing or paid Accounts Payable checks, in vendor order, within specified ranges. For each vendor the listing includes the bank account name, check number, date and amount, and the invoice numbers, dates and amounts for which the check was written.

Q- Purge A/P Payment History
Purges the Accounts Payable payment history files, subject to limitation by range of vendor codes, bank accounts, check dates, and check numbers. Prints a listing of purged Accounts Payable checks, in vendor order.

Any Questions Please contact us at Computer Accounting Solutions
1-800-358-4222